Request for Quotation(RFQ) in Oracle Apps

Create a Request for Quotation (RFQ) in Oracle Apps

A Request for Quotation (RFQ) is a formal request sent to the suppliers to find the pricing and other information for an item or items. Based on the information supplied, the supplier quotes a quotation against the RFQ form.

In general, RFQ’s are created before purchasing any item to actually know the price quotes from one or more suppliers.

In Oracle EBS, RFQ’s can be auto created from an existing Purchase Requisition or can be a fresh RFQ.

Let’s auto create RFQ from an existing Purchase Requisition.

(Note: by selecting Auto Create, the system automatically fills the data in the form based on the details provided in the Purchase Requisition form. For a new RFQ, we need to enter the data manually)

Navigate to Purchasing>> Requisitions>> Requisitions Summary to find a requisition number.

Requisition Headers Summary

I will auto create RFQ from an existing Purchase Requisition (here it is 14303).

Navigate to Purchasing>> Auto Create

Press Clear button and enter your Requisition number and click find

Find Requisition Lines

Your Requisition summary is shown in the next screen. Check box yourRequisition line and in the Document Type, select RFQ and clickAutomatic button to Auto Create RFQ.

Auto Create documents

It will navigate to a new window. Here the RFQ Type is Standard RFQ and click create button

New Document

In the next window, RFQ form is auto created from an existing Purchase requisition.

Auto Create RFQ

Click Suppliers button and enter the details of the Suppliers to whom you want to send this RFQ.

RFQ Suppliers

Click on Terms button and add payment terms and freight terms.

RFQ Terms

Click Price Breaks button

The Price Breaks form is generally used to enter pricing information for theRFQ and to negotiate/bargain with the suppliers by asking a discount. You can also provide multiple price breaks to receive a different quotation from the suppliers by altering payment terms, quantity etc.

RFQ Price Breakdowns

In the above picture, the first line shows the actual quantity is 250and the actual price is 10. In the second line, we have asked for a discount of 5% and the price has changed to 9.5. In the third line, we have increased the quantity of items to 350 and asked for a 15% discount. Notice that the price is changed to 8.5.

This way the above form is used for negotiation and price break up.

Close the form.

Change the status to Active and save the RFQ.

RFQ

Now the RFQ is Auto Created from an existing Purchase Requisition and now we need to send this form to the Suppliers we selected in the aboveRFQ form.

Run the Concurrent Request called Printed RFQ Report to print this RFQ to send it to the suppliers